Checklist: Furnishing a New Office from Scratch
Moving into a new office is exciting, but furnishing it from the ground up can quickly feel overwhelming. From desks and chairs to common areas and everything in between, there’s a lot to consider to make the space functional, comfortable, and reflective of your brand.
To help you stay on track (and avoid last-minute stress), here’s a complete checklist to guide your office furnishing journey from blank slate to fully equipped.
✅ 1. Start With the Basics
These are your core must-haves—what every team member will need to do their job effectively.
- Desks or workstations (consider sit-stand options)
- Ergonomic task chairs
- Monitors and monitor arms
- Keyboard trays or adjustable accessories
- Personal storage (pedestals, lockers, cubbies)
Tip: Plan for future growth, and leave space for a few extra desks if you’re expanding soon.
✅ 2. Think Through Common Spaces
Shared areas can make or break your office culture. Make sure they’re functional, welcoming, and adaptable.
- Conference tables & meeting room chairs
- TVs, monitors, or video conferencing tools
- Collaboration furniture (whiteboards, writable surfaces)
- Breakout furniture (soft seating, modular setups)
- Reception furniture (lounge chairs, coffee tables)
Tip: Don’t underestimate how often people will use informal meeting spaces—design with flexibility in mind.
✅ 3. Create a Comfortable Break Area
People need a place to recharge. A well-equipped kitchen or café zone boosts morale and creates space for casual interaction.
- Dining tables or café-style tables
- Stackable or café chairs
- Appliances (fridge, microwave, coffee maker)
- Counter space or cabinetry
- Trash/recycling bins
Tip: Add some greenery or fun wall art to make the space feel less like a utility zone and more like a lounge.
✅ 4. Support Focus & Privacy
Open offices are popular, but they can be noisy and distracting without proper balance.
- Phone booths or focus pods
- Acoustic panels or room dividers
- Quiet corners with individual seating
- Lounge chairs with privacy wings or hoods
Tip: Use varied furniture heights and textures to define zones without building walls.
✅ 5. Don’t Forget the Details
The little things go a long way in making a space feel polished and ready to use.
- Power and charging stations
- Cable management tools
- Coat hooks or closets
- Lighting (desk, floor, ambient)
- Décor (art, plants, rugs)
Tip: Once you’ve covered function, focus on brand - these touches are a chance to reflect your culture.
Furnishing a new office from scratch is a big task, but it’s also a huge opportunity. With thoughtful planning and the right furniture, you can build a space that boosts productivity, supports wellbeing, and inspires your team every day.
Ready to furnish your new office?
Whether you’re starting fresh or need help refining your plan, we’re here to guide you through it. Let’s talk about creating a space that works for your team.
