How to Choose the Right Conference Room Table for Your Company

The conference room is more than just a meeting space where big ideas are born, strategic decisions are made, and first impressions with clients often take shape. At the center of this important space is a piece of furniture that can either elevate your professional image or hinder collaboration: the conference room table. 

Choosing the right table for your conference room is not just about style; it involves function, comfort, and aligning with your company’s culture and needs. Here's a complete guide to help you select the perfect conference table for your workplace. 

Evaluate the Room Size and Layout

Before selecting a table, take a good look at the room. Measure the dimensions of the space, and don’t forget to account for walking room around the table, chairs, and any equipment like projectors, screens, or whiteboards. 

Tip: Leave at least 3 feet of clearance around the table to allow for comfortable movement. 

Determine Seating Capacity

How many people typically attend your meetings? A table that’s too small can feel cramped, while an oversized one can make the room feel empty and separated. A good rule of thumb is to allow 30 inches of table space per person. 

Choose the Right Shape 

The shape of your conference table affects both the visual appeal and the dynamics of your meetings: 

• Rectangular: Traditional and functional. Great for large, formal settings. 

• Boat-Shaped: Slightly curved sides create better sightlines for participants. 

• Round/Oval: Encourages equality and collaboration ideal for smaller teams. 

• Modular or U-Shaped: Flexible for training sessions, group discussions, and tech-heavy presentations. 

Think about how your teams interact and choose a shape that supports those dynamics. 

Consider Technology Integration 

Modern conference rooms often double as tech hubs. Make sure your table can accommodate built-in features like: 

• Power outlets and USB ports 

• Cable management systems 

• Microphone or speaker cutouts 

• Wireless charging stations 

Not only does this reduce clutter, but it also makes meetings more efficient and professional. 

 

Pick a Material That Matches Your Brand 

The table’s material plays a major role in the overall tone of the room: 

• Wood: Warm, classic, and sophisticated. Great for traditional or executive spaces. 

• Glass: Modern and sleek but shows smudges and fingerprints. 

• Laminate: Budget-friendly and available in many surfaces. 

• Metal & Composite: Industrial and durable ideal for tech startups and creative environments. 

Choose a material and finish that reflects your brand’s identity while balancing aesthetics with durability. 

Match the Table with Your Company Culture

Is your workplace formal or casual? Innovative or traditional? The conference table should be an extension of your company’s personality. 

• For a creative agency, a round table with bold design features might spark ideas. 

• A law firm might opt for a long, polished wood table to command authority. 

• A tech startup may prefer modular tables for flexible collaboration. 

Factor in Accessibility and Inclusivity 

Make sure the table and room setup are accessible to all employees, including those with disabilities. Consider table height, leg space, and ease of movement around the room. 

The right conference room table brings people together, supports productivity, and reflects the essence of your company. It’s more than just a piece of furniture; it’s a strategic investment in how your team collaborates, communicates, and grows. 

Take the time to evaluate your needs, space, and style preferences before deciding. A well-chosen table can elevate your meetings and your company image for years to come. 

Interested in conference room tables? Get in tough with us today!