Guest Post by: Eric D. Johnson, Senior Workplace Advisor, Allsteel
To call the atmosphere we’re all working in ‘chaotic’ feels a bit understated at this point. With an underlying concern about our own and our communities’ health, we’re also moving, literally overnight, into a place where working together is being discouraged and working from home is being considered the ‘new norm’. All this uncertainty and change can be really difficult to manage and get through successfully. So we hope these tips and best practices will help alleviate some of the stress and make it all a bit more manageable.
Maintaining a connection with your team when you start working from home is crucial for this new way of working to be successful. Consider these ideas for staying connected:
Let your colleagues know the best way to connect with you (cell phone, email, IM, etc.) and the best time to reach you.
Update your electronic calendar to ensure that others have accurate availability information.
Think of your status on Lync like the door to an office. Leave the door open – your status is “Available” when you’re available or may be interrupted. Close the door – your status is “Unavailable” or “Do Not Disturb” when you need to be left alone. Update as your availability changes.
When your colleagues’ status is “Unavailable”, reconsider communicating with them unless the issue is time sensitive.
Working from home may be your ‘new norm’ for a while, so consider these ideas for making that ‘home office’ work for you:
You need a place to leave your ‘stuff’; a separate room is best; however if that isn’t possible, make a specific table or the end of the kitchen counter or the table on the porch your ‘home base’.
Start and end your day at a consistent time; this helps reinforce separating ‘work’ from ‘home’. It will also help managing your time so you are not working 24/7.
To further reinforce the separation between work and home’, ‘commute’ to work by walking around the back yard or to the end of the block. You’re ‘at work’ when you get back to your house.
Start your day with a quick ‘hello’ to one of your friends, only use text or a call instead of standing at the coffee machine.
Get up, move around, get a fresh cup of coffee – you did it at work, you can do it at home.
• Create a regular cadence for team calls and updates
• Use your web cam – it’s an easy reminder you are talking to your peers
• Err on the side of over-communication and clarification
• Structure team calls like a virtual ‘stand-up meeting’ – focused, fast, with clear next steps
• Encourage interactivity and participation by all virtual meeting attendees
• This is a new way of working – so ask for feedback and improvement ideas